✨ Complete Feature Reference
Every Feature.
Nothing Hidden.
Locium is a purpose-built operating system for real estate media companies. Below is every feature across every portal — Staff, Client, Provider, and AI.
The content your agency produces. The platform that manages every job.
160+
Features Listed
16
Feature Categories
3
User Portals
10+
Integrations
📋 Order & Booking Management🎬 Production Board & Workflow📅 Smart Scheduling & Day Planner🎨 Media Delivery & Revision Editor👥 CRM & Client Management💬 Conversations & Messaging📈 Lead Management & Auto Follow-up💰 Finance, Billing & Payouts📊 Reports & Analytics⛅ Weather Tracker📁 Project File Management🤖 AI Agents & Intelligence🔌 Integrations🏷️ White-Label & Branding📱 Mobile App🔒 Access Control & Security⚙️ Settings & Configuration📚 Learning Hub & Support
🚀 Core Platform Features
The features that define Locium
📋
Order & Booking Management
Full end-to-end order lifecycle — staff wizard, client self-service, and smart upsell flows.
- •Staff multi-step booking wizard with service selector
- •Client self-service booking with upsell flow
- •Multi-service orders (photos + video + floorplan in one booking)
- •Custom package builder per agency
- •Order status tracking with automated transitions
- •Client & agent address auto-complete via Google Maps
- •Property details, access notes & gate codes on every job
- •Internal order notes & staff comments
- •Order history & audit trail
- •Bulk order management view
- •Order search, filter & sort
🎬
Production Board & Workflow
Visual pipeline tracking every job from shoot to final delivery.
- •Kanban-style production board with drag-and-drop
- •Custom status definitions per service type
- •Automated status transitions on file upload
- •Post-production queue management
- •Per-job media editing hub with isolated upload zones
- •Sub-contractor / overseas editor portals (view-only access)
- •Revision flagging & quality control workflow
- •Production bottleneck detection
- •Per-service-type pipeline tracking (photo, video, floor plan)
- •Skill-based job routing and dispatch rules
📅
Smart Scheduling & Day Planner
Calendar engine built for real estate media — one-tap route optimisation, real road routes, travel time, skills, and twilight.
- •Day Planner — drag-and-drop route builder with one-tap "Optimise day"New
- •Real road routes on every map — exact drive times, not straight linesNew
- •Client-approved time changes — SMS/email approve links, nothing moves without a yesNew
- •Provider mobile Route view with one-tap Google Maps navigationNew
- •Confirmed bookings stay locked — the optimiser plans around them
- •Google Maps Distance Matrix travel time buffers
- •Skill-based provider assignment (FAA drone, Matterport, etc.)
- •Twilight & golden hour detection based on property coordinates
- •Real-time conflict detection and resolution
- •Zone-based routing to keep photographers localized
- •Home-address routing — routes start from provider's home
- •Automatic DST and seasonal adjustment for sunset times
- •Provider availability blocking & time-off management
- •Calendar view for staff (day / week / month)
- •Provider daily schedule with job details & gate codes
🎨
Media Delivery & Revision Editor
Stunning white-labeled delivery portal with Frame.io-style revision tools.
- •Passwordless tokenized delivery links (no login required for agents)
- •White-labeled branded delivery portal per agency
- •X/Y coordinate photo pin-drop revision requests
- •Video timeline commenting (Frame.io style)
- •Revision requests sync directly to production board
- •1-click download: Print Quality (high-res) and MLS Optimized (web)
- •Automatic image resizing for MLS vs print formats
- •Invoice gates — require payment before download unlocks
- •Delivery email with branded HTML template
- •Property website preview with custom URL
💬
Conversations & Messaging
A built-in messaging layer that keeps staff, photographers, and clients talking — all inside Locium.
- •Dedicated inbox for staff with unread badge counts
- •Client portal Messages — agents chat directly with your team
- •Internal team & group chats for staff + photographers
- •Order-linked threads — conversations tied to a specific shoot
- •Direct 1-on-1 messaging between any two users
- •Full-text search across all conversations and messages
- •Archive threads to keep the inbox clean
- •@mention support to tag teammates mid-thread
- •Real-time delivery — no page refresh needed
📈
Lead Management & Auto Follow-up
CRM pipeline for inbound leads plus automated cancellation recovery sequences.
- •Lead pipeline — New, Contacted, Quoted, Booked, Won/Lost stages
- •Multi-source lead capture (website, GHL, phone, referral)
- •Source attribution and conversion rate tracking
- •Automated cancellation recovery email + SMS sequences
- •Configurable follow-up delay schedule (Day 1, 3, 7, 14)
- •Personalised win-back messages with property & service details
- •Optional discount / priority re-booking incentive in sequence
- •Open & click tracking per recovery sequence
- •GoHighLevel webhook integration — trigger GHL campaigns from Locium events
- •Zapier fallback for non-GHL agencies
💰
Finance, Billing & Payouts
Complete financial operations — invoicing, payouts, wallets, and subscriptions.
- •Automated invoice generation on order completion
- •Stripe native payment processing (money goes directly to you)
- •Provider payout management with configurable split rules
- •Wallet top-up system for per-listing billing model
- •Client subscription plans with monthly/annual billing
- •Invoice gates on delivery (no pay = no download)
- •Partial payments & deposit support
- •Credit notes & refund management
- •Tax rate configuration per zone/region
- •Bulk invoice export for accounting
📊
Reports & Analytics
10+ report types powered by real-time database queries with export.
- •Revenue report: total, per-client, per-service breakdown
- •Bookings report: volume trends, cancellation rate
- •Provider performance: jobs completed, on-time rate, ratings
- •Client engagement: activity, repeat bookings, LTV
- •Production throughput: average turnaround time per service
- •Outstanding invoices & accounts receivable aging
- •Zone-level booking density heatmap
- •AI agent cost vs. revenue tracking
- •CSV export on all report types
- •PDF export for client-facing reports
📚
Learning Hub & Support
Built-in training and resources to onboard your whole team fast.
- •In-app learning hub with step-by-step guides
- •Role-specific tutorials (staff, provider, client)
- •Video walkthroughs for complex features
- •Onboarding checklist for new agencies
- •In-app contextual help tooltips
- •Change log & release notes feed
- •Priority support SLA (Ultimate plan)Ultimate
📋 Complete Feature Set
Everything else. Also brilliant.
Every supporting feature — from weather intelligence to white-label branding.
👥
CRM & Client Management
Full client relationship management built into the platform.
- ✓Company (agency/brand) management
- ✓Individual client/agent contacts under companies
- ✓Multi-company client relationships
- ✓Client portal with role-based access control
- ✓Client activity feed and history
- ✓Property pipeline view per client
- ✓Automated booking confirmation & reminder emails
- ✓Client subscription plan management
- ✓Onboarding flow with custom welcome emails
⛅
Weather Tracker
Real-time weather intelligence so outdoor shoots never get blindsided.
- ✓Live weather dashboard per job location on shoot day
- ✓Rain & wind alerts sent automatically to staff and providers
- ✓Configurable weather thresholds for automatic reschedule prompts
- ✓Sunrise & sunset times surfaced per property for golden hour planning
- ✓UV index and cloud cover visibility for aerial/drone shoots
- ✓Multi-day forecast view on the scheduling calendar
- ✓Historical weather log per job for client dispute resolution
- ✓Agency-configurable cancellation rules tied to weather conditions
📁
Project File Management
Keep all your project files organised inside Locium — no more juggling Dropbox or Box.
- ✓Centralised file storage per order — all media in one place
- ✓Raw file upload zones isolated per shoot and service type
- ✓90-day automatic purge on raw files to keep storage lean
- ✓Delivered files retained permanently for client re-download
- ✓Folder structure mirrors your production workflow stages
- ✓Staff & provider upload permissions per zone
- ✓File version history — see what was uploaded and when
- ✓AWS S3-backed storage with redundancy and global CDN delivery
🤖
AI Agents & Intelligence
Deploy intelligent agents that automate writing, research, and cost tracking.
- ✓Listing description writer (GPT-4 powered, MLS-ready copy)
- ✓Social media caption generator (Instagram, Facebook, LinkedIn)
- ✓Property research assistant (neighbourhood, schools, amenities)
- ✓Per-agent cost tracking (tokens billed back to the job)
- ✓Client-facing AI content generator in client portal
- ✓Customizable tone & style presets per agency brand
- ✓Batch generation across multiple listings
- ✓AI output review & edit before publishing
🔌
Integrations
Connects to the tools your team already uses.
- ✓Stripe — native payment processing, no middleman
- ✓Google Calendar — 2-way sync, blocks shoots on photographer calendars
- ✓Microsoft Outlook — calendar sync for enterprise teams
- ✓Google Maps — travel time, distance matrix, address autocomplete
- ✓AWS S3 — primary file storage for all uploads
- ✓Resend / SendGrid — transactional email delivery
- ✓Dropbox — automatic media backup after deliverySoon
- ✓Box.com — enterprise file archival integrationSoon
- ✓QuickBooks Online — invoice syncSoon
- ✓Xero — accounting exportSoon
- ✓Zapier / Webhooks — open API for custom automationUltimate
🏷️
White-Label & Branding
Present a fully branded experience — your logo, your colors, your domain.
- ✓Custom logo upload (light + dark variants)
- ✓Brand color palette (primary, accent, background)
- ✓White-label login screen with your own domain
- ✓Branded email templates for all transactional emails
- ✓Branded delivery portal (clients see your brand, not Locium)
- ✓White-label property website previews
- ✓Custom subdomain per agency
- ✓Remove Locium branding (Pro+ plans)
- ✓Per-agency email sender name & reply-to address
📱
Mobile App
Full-featured mobile experience for photographers in the field.
- ✓Native iOS & Android app via Capacitor
- ✓Provider daily schedule with job order & travel sequence
- ✓Property details, gate codes & access notes on-device
- ✓File upload directly from phone/drone (photos, video, raw)
- ✓Push notifications for new job assignments
- ✓Availability management from mobile
- ✓Client portal mobile-optimised for agents on the go
- ✓Offline-ready for poor connectivity at remote properties
🔒
Access Control & Security
Role-based permissions with isolated portals for every user type.
- ✓Staff portal — full platform access with granular permissions
- ✓Client portal — property delivery, bookings, and billing only
- ✓Provider portal — assigned jobs, schedule, and uploads only
- ✓Platform admin — super-admin with full access control
- ✓Tokenized passwordless links for agent delivery access
- ✓JWT-based session authentication
- ✓Per-agency data isolation (fully separated workspaces)
- ✓Audit trail on all critical actions
- ✓OAuth support for third-party login providers
⚙️
Settings & Configuration
Deep configurability so the platform fits your exact workflow.
- ✓Service zone configuration with geographic boundaries
- ✓Service catalogue: define every product, price & duration
- ✓Upsell packages — attach add-ons to base services
- ✓Custom email templates (booking confirmed, ready for delivery, etc.)
- ✓Notification preferences per role
- ✓Team member management & role assignment
- ✓Provider profile management with skills & certifications
- ✓Data import tool with AI-assisted field mapping
- ✓Webhook endpoint configuration
- ✓API key management for integrations
3 Purpose-Built Portals
One platform. Three experiences.
Every user type sees exactly the right interface — no clutter, no confusion.
🏢
Staff Portal
Full command centre for your agency team.
- ✓ Orders & production management
- ✓ Smart scheduling calendar
- ✓ Finance & invoicing
- ✓ Reports & analytics
- ✓ CRM & client management
- ✓ AI agents & integrations
🏡
Client Portal
Branded experience for real estate agents.
- ✓ Passwordless media delivery
- ✓ Photo & video revision requests
- ✓ New order booking
- ✓ Invoice payment
- ✓ AI listing content generator
- ✓ Property pipeline view
📸
Provider Portal
Mobile-first app for photographers in the field.
- ✓ Daily schedule & job sequence
- ✓ Property details & gate codes
- ✓ File upload from mobile
- ✓ Availability management
- ✓ Payout tracking
- ✓ Learning hub access
🔍 Live Demo Account
See it with real data.
Screenshots captured from our live demo account — real orders, real properties, real workflows.
Production Board
Revenue Analytics
Provider Schedule
Media Editing Hub
Ready to put all of this
to work for your agency?
Sign up today and take a look around. You only pay when you deliver to your clients.
✓ No credit card required • ✓ Full platform access • ✓ Pay only when you deliver